Microsoft has announced it will discontinue support for Publisher in 2026, marking the end of an era for the desktop publishing application. This decision affects millions of users who rely on Publisher for creating newsletters, brochures, and other print materials. Here's what you need to know about migrating your files and finding alternative solutions.

Microsoft Publisher's Impending Retirement

First launched in 1991, Microsoft Publisher has been a staple in desktop publishing for over three decades. The application will reach its end of life as part of Microsoft 365 in October 2026. While existing installations will continue to function, they will no longer receive security updates or technical support.

Microsoft stated: "We're focusing our investments on modern productivity tools that meet evolving customer needs." This aligns with the company's shift toward cloud-based collaboration tools like Microsoft Designer and cloud-powered features in Word.

Why Microsoft Is Sunsetting Publisher

Several factors contributed to this decision:

  • Declining user base compared to other Office applications
  • Shift toward digital content over print materials
  • Availability of more modern alternatives
  • Focus on cross-platform compatibility

How to Convert Publisher Files

Built-in Export Options

Publisher includes several export formats:

  1. PDF: Preserves layout for printing (File > Export > Create PDF/XPS)
  2. Word: Converts text to editable format (File > Export > Change File Type)
  3. HTML: For web publishing (File > Export > Create HTML)

Third-Party Conversion Tools

Several specialized tools can handle PUB file conversion:

  • LibreOffice Draw: Free alternative that opens PUB files
  • CorelDRAW: Professional design software with PUB import
  • Zamzar: Online file conversion service

Best Publisher Alternatives

Microsoft's Own Solutions

  • Microsoft Designer: AI-powered design tool included with Microsoft 365
  • Word: Enhanced layout capabilities in recent versions
  • PowerPoint: Surprisingly capable for simple publications

Third-Party Options

  • Adobe InDesign: Professional-grade desktop publishing
  • Canva: User-friendly online design platform
  • Scribus: Free open-source alternative
  • Affinity Publisher: One-time purchase option

Migration Checklist

  1. Inventory your PUB files: Locate all important documents
  2. Prioritize conversion: Start with frequently used files
  3. Choose your format: Decide between editable or print-ready versions
  4. Test conversions: Verify formatting remains intact
  5. Train your team: Onboard to new software before 2026

Impact on Businesses and Organizations

Small businesses, schools, and non-profits that relied on Publisher's simplicity may face challenges:

  • Training costs for new software
  • Potential redesign of templates
  • Compatibility issues with service providers

Microsoft recommends beginning the transition now to avoid last-minute rushes as the deadline approaches.

Preserving Publisher Templates

Many organizations have developed templates over years. These can be:

  • Recreated in new software
  • Converted to PDF fillable forms
  • Migrated to web-based solutions

The Future of Desktop Publishing

This change reflects broader trends:

  • Movement toward collaborative, cloud-based tools
  • Increased use of AI in design
  • Convergence of print and digital publishing

While saying goodbye to Publisher may be bittersweet for long-time users, the transition presents an opportunity to adopt more modern publishing workflows.